12 Best Online Appointment Scheduling Apps (2022) (2023)

“Can you do 10am?”

“No, I’m sorry. How about noon?”

“That doesn’t work for me. Let’s try Wednesday, 10am?”

“Sorry, Wednesday won’t work for me.”

Does this sequence look familiar to you?

It’s the problem that appointment scheduling apps fix. They’re designed to take the pain out of scheduling meetings.

So which are the best appointment scheduler apps?

Glad you asked 😃

Table of Contents

  • The Best Online Appointment Scheduling Apps
    • 1. Calendar.
    • 2. Calendly.
    • 3. Chili Piper.
    • 4. Harmonizely.
    • 5. Bookafy.
    • 6. HoneyBook.
    • 7. Appointlet.
    • 8. MeetFox.
    • 9. SimplyBook.me (for service-based businesses).
    • 10. Jobber (for service appointment scheduling).
    • 11. Genbook (for local small business appointment scheduling).
    • 12. Booksy (for local small business appointment scheduling).
  • 5 Reasons To Use Appointment Scheduling Apps
    • 1. Convenience.
    • 2. Transparency.
    • 3. Automated meeting reminders.
    • 4. Fewer mistakes.
    • 5. Easier rescheduling and cancellations.
    • Related posts:

The Best Online Appointment Scheduling Apps

Here are the best appointment scheduling apps available:

1. Calendar.

12 Best Online Appointment Scheduling Apps (2022) (1)
One of the top names in the industry isCalendar, which is designed as a central hub for meeting and appointment management. It’s been used to schedule more than 10,000,000 meetings for major brands like eBay, Dropbox, and Gartner.

I personally use Calendar and love it. It has automated follow-ups and plenty of customizations so I can get exactly what I need out of it.

2. Calendly.

12 Best Online Appointment Scheduling Apps (2022) (2)

Another is Calendly, which also has automated follow-ups and plenty of customizations.

And it’s got embeddable website widgets to make it easy for people to book demos with you right through your website, making it a great sales tool as well!

(Video) Best Appointment Scheduling Software in 2022

3. Chili Piper.

12 Best Online Appointment Scheduling Apps (2022) (3)

Next, there’s Chili Piper, a meeting scheduling app for B2B companies. It’s mostly focused on helping salespeople schedule meetings and follow up with prospects.

It also has built-in delegation tools and “handoff scheduling” to make it easy to follow through with each deal.

4. Harmonizely.

12 Best Online Appointment Scheduling Apps (2022) (4)

With Harmonizely, you can boost conversion rates and eliminate manual emails entirely from your appointment-setting process.

You can delegate scheduling, send an invitation link to everyone you want to join the meeting, and conveniently find the best time to meet.

It also integrates with almost every calendar.

5. Bookafy.

12 Best Online Appointment Scheduling Apps (2022) (5)

Bookafy is one of the free options on this list (though there are paid versions of the product with more features).

Even with the free version, you’ll have access to calendar syncing, automated scheduling, text reminders, and more.

And if you get a subscription, you’ll gain access to payment processing, group events, more customization features, and more.

6. HoneyBook.

12 Best Online Appointment Scheduling Apps (2022) (6)

HoneyBook attempts to serve several niches simultaneously, allowing you to manage clients, manage projects, and even send invoices – all on top of its core meeting scheduling functionality.

It also comes with a number of templates you can use to draft emails, create meetings, and more.

7. Appointlet.

12 Best Online Appointment Scheduling Apps (2022) (7)

Appointlet is an online appointment scheduler designed for businesses. One cool feature is that you can add your personal calendar as well as your business calendar, eliminating the possibility of double booking professional and personal meetings. You’ll also love the automated reminder and rescheduling functions that make follow-up and appointment management super-easy.

(Video) 📆 Best Appointment Scheduling Software For Small Businesses ✅

Other business-first features Appointlet brings to the table include integrations with payment gateways and web conferencing platforms, customizable intake forms, white labeling and putting your own branding, the ability to add team members, and much more.

8. MeetFox.

12 Best Online Appointment Scheduling Apps (2022) (8)

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MeetFox is another free appointment scheduling option, with built-in functionality for hosting video calls, collecting payments from customers, and more.

It also gives you the power to build and customize your own landing pages – and integrate with dozens of other software programs to make things easy for you.

9. SimplyBook.me (for service-based businesses).

12 Best Online Appointment Scheduling Apps (2022) (9)

SimplyBook.me is designed for all service-based industries, allowing you to collect incoming customer requests and schedule meetings 24/7.

Additional features include automatic notifications, different client and admin apps, and loads of integrations with other software tools.

Plus, you can create an account for free.

10. Jobber (for service appointment scheduling).

12 Best Online Appointment Scheduling Apps (2022) (10)

If you’re scheduling service with your customers, you’ll benefit from an app like Jobber.

Jobber helps customers automatically schedule service appointments, streamline customer communication, and follow automatic workflows.

11. Genbook (for local small business appointment scheduling).

12 Best Online Appointment Scheduling Apps (2022) (11)

Genbookis designed to be a simple, accessible scheduling solution for small businesses.

It comes with most of the scheduling features you’d expect from any scheduling app, but you’ll also have built-in review management, client management, marketing, and payment processing.

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It’s also flexible, so you can customize it (to an extent) to serve your needs.

12. Booksy (for local small business appointment scheduling).

12 Best Online Appointment Scheduling Apps (2022) (12)

Booksy is an appointment scheduling app with a management platform including a payment system, marketing features, calendar, text message reminders, as well as inventory and employee management.

While it was originally marketed towards beauty & wellness professionals, more and more industry professionals are starting to use Booksy. It also features a marketplace where you can list your service.

The price starts from $29.99.

5 Reasons To Use Appointment Scheduling Apps

Why is it useful to have an online appointment scheduling app?

1. Convenience.

Let’s face it. It’s kind of annoying to call in and schedule an appointment. You might have to wait on hold. You might have to go through several possible days before you find one that works for you and your needs.

It’s so much faster and easier to just schedule your appointments online in a few clicks.

2. Transparency.

The tool also makes it easy to make your schedules more transparent, both internally and externally.

When a customer or point of contact attempts to book time, they can see exactly which time slots are available.

When you’re managing a sales team, or a team of service providers, you can see whose calendars are most open – and who’s in need of more appointments.

3. Automated meeting reminders.

Most appointment scheduling tools provide some kind of automation to make life easier. For example:

  • Customers book appointments which get added to calendars automatically.
  • All participants get reminders as the meeting comes closer.
  • You can automatically send follow-up email sequences after a meeting.

4. Fewer mistakes.

Even the best secretaries and salespeople are going to double book themselves accidentally or scheduling on the wrong day by mistake – at least on occasion.

But with a fully automated system where customers are in control, you can almost eliminate the possibility of an error impacting your business.

5. Easier rescheduling and cancellations.

Most online meeting scheduler apps make it super easy to reschedule meetings or cancel them outright.

With one of these online appointment scheduling apps, you probably won’t have to worry about setting appointments anymore.

(Video) The Best Automated booking system - EZlocal

But you’ll still be relying on email for most of your ongoing communications – including conversations with colleagues and clients alike.

And if you’re like the average professional, you spend 25-50% of your workday in your email inbox.

Wouldn’t it be nice to visualize what’s going on in there?

I mean, that’s a lot of time to spend on email every day!

EmailAnalytics can tell you how many emails you send and receive every day, your average email response time, who sends you the most emails, and much more.

Ready to get started? Sign up for a free trial of EmailAnalytics today!

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12 Best Online Appointment Scheduling Apps (2022) (13)

Jayson DeMers

Jayson is a long-time columnist for Forbes, Entrepreneur, BusinessInsider, Inc.com, and various other major media publications, where he has authored over 1,000 articles since 2012, covering technology, marketing, and entrepreneurship. He keynoted the 2013 MarketingProfs University, and won the “Entrepreneur Blogger of the Year” award in 2015 from the Oxford Center for Entrepreneurs. In 2010, he founded a marketing agency that appeared on the Inc. 5000 before selling it in January of 2019, and he is now the CEO of EmailAnalytics.

(Video) How to use Calendly | Free Appointment Scheduling Software for Beginners (Calendly Tutorial 2022)

FAQs

12 Best Online Appointment Scheduling Apps (2022)? ›

Best Appointment Booking Apps of 2022
  • Best Overall: Acuity Scheduling.
  • Best for Small Business: 10to8.
  • Best for Self-Employed: Setmore.
  • Best for Online Business: SimplyBook.me.
  • Best for Brick-and-Mortar: Square Appointments.
  • Best for Teams: Calendly.
Jun 14, 2021

What is the best app for appointments? ›

The 12 best appointment booking apps
  1. Calendar. If you want to combine all of the calendars on your desktop and phone – Google Calendar, Apple's iCal, and Outlook, for starters – Calendar is a solid pick. ...
  2. Calendly. ...
  3. HubSpot Meetings. ...
  4. Acuity. ...
  5. Appointlet. ...
  6. Doodle. ...
  7. ScheduleOnce. ...
  8. Bookafy.
Jul 22, 2021

Is Calendly the best scheduling app? ›

1. Calendly: Best for ease of use and cost-efficiency. Calendly is one of the easiest online schedulers to use. Simply create your calendar rules and share the link to your scheduling page, and clients can start setting up their appointments.

What is the best free scheduler? ›

Top 10 Free Appointment Scheduling Software Providers
  • Square Appointments.
  • Calendly.
  • Squarespace Scheduling.
  • Appointy.
  • 10to8.
  • HubSpot.
  • SimplyBook.
  • Appointlet.

Is there a free scheduling tool? ›

Use Doodle's free online scheduling tool. Doodle is a free online appointment scheduler that can be used to book meetings and other events with friends, colleagues and anyone else.

Does Google have a free scheduling tool? ›

Free Online Appointment Booking Software - Google Workspace Marketplace. [ FREE ] Appointment Booking System for Google Calendar™. Get your Koalendar booking page ready in 5 minutes. The easiest scheduling tool to share your availability.

Is Booksy free to use? ›

How much does Booksy cost? We will provide you with a free trial to get to know the app and how it works. After the trial period, the total cost depends on the number of staff members on the account. The base cost is $29.99 per month plus $20 per month for each additional staff member.

Does Google have a scheduling app? ›

Google Calendar is a time management and calendar scheduling tool. It's Google's gift to people who want to better manage their schedules and increase their efficiency. The online calendar planner is great appointment-scheduling software, available on the web and mobile apps.

Does Google have a booking system? ›

In order for others to book your services or meet with you, create online booking pages in Calendar with Google Workspace Individual. To help you and the people who book appointments with you stay organized, Google Calendar automatically sends: Confirmation emails. Reminder emails.

How do I create an online booking for free? ›

How to create an online booking system | Free guide - YouTube

How can I create a schedule online for free? ›

Free Work Schedule Maker Tools
  1. Pen & Paper. We start out with the most basic schedule maker of all: pen and paper. ...
  2. Word-Processing Software. ...
  3. Cloud-Based Word Processors. ...
  4. Spreadsheets. ...
  5. Cloud-Based Spreadsheet Software. ...
  6. Calendar Software. ...
  7. Cloud-Based Calendar Software. ...
  8. Shifty.

Is Calendly safe to use? ›

Data that passes through Calendly is encrypted, both in transit and at rest. All connections from the browser to the Calendly platform are encrypted in transit using TLS SHA-256 with RSA Encryption. Calendly requires HTTPS for all services.

Is Google Calendar or Calendly better? ›

Calendly has 2313 reviews and a rating of 4.66 / 5 stars vs Google Calendar which has 1734 reviews and a rating of 4.76 / 5 stars. Compare the similarities and differences between software options with real user reviews focused on features, ease of use, customer service, and value for money.

Does Google have a scheduling tool like Calendly? ›

Google Calendar's appointment schedule feature is a simple approach for people who have paid Google accounts and just want to save some time scheduling one-on-one meetings.

What can I use instead of Calendly? ›

Top 10 Alternatives to Calendly
  • HubSpot Sales Hub.
  • Doodle.
  • YouCanBook.me.
  • Chili Piper.
  • Setmore.
  • TimeTap.
  • ScheduleOnce.
  • Mixmax.

What is Booksy transaction fee? ›

The only thing that our business owners pay for is a small transaction fee that comes with any Mobile Payment service, and we're proud to say that Booksy offers one of the lowest competitive rates on the market of 1.29% +20p per transaction. Ready to try it out for yourself?

Why is fresha free? ›

Its simple booking platform includes full retail sales capabilities, inventory tracking, analytics, and marketing tools. Fresha is free for an unlimited number of team members, making it best for small salons with multiple stylists.
...
Fresha Overview.
PROSCONS
Unlimited bookings and staffNo group booking capability
4 more rows
Jan 26, 2022

How long is the Booksy free trial? ›

Start your 14-day free trial now.

Is there an app to make appointments? ›

The best free appointment scheduling apps are Zoho Bookings and Setmore. They have all the essential features in their plan, and with fewer limits on their features. That makes them the best apps for small businesses looking to get started with automated online appointment scheduling.

Is Google Calendar any good? ›

Google Calendar is an excellent cross-platform calendar app. It's the default calendar on Android phones, and it also works well on iPhones. It's simple to create new events whether you're on your phone or computer, and everything always stays synced no matter what time zone you're in.

Is Booksy free to use? ›

How much does Booksy cost? We will provide you with a free trial to get to know the app and how it works. After the trial period, the total cost depends on the number of staff members on the account. The base cost is $29.99 per month plus $20 per month for each additional staff member.

How do you keep track of appointments? ›

Top 10 tools to keep a track of your meetings & appointments
  1. Calendly.
  2. Doodle.
  3. Pick.
  4. Calendar.
  5. Google Calendar.
  6. Hubspot.
  7. Vyte.
  8. X.ai.

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